#VEMS18 Tentative* Sessions

*Subject to change

Wednesday, March 21

"A Message of Hope"  Bobby, a former employee of VDEM and local emergency manager, and his wife, Pam, were killed in a motorcycle accident in August, 2015.  Bobby and Pam lived lives of service to others as evidenced by their vocations and the manner in which they lived their lives.  Our speakers will speak about Bobby and Pam, the tragic circumstances of the accident that claimed their lives, and the incredible story of love, hope and forgiveness that continues to unfold.

"The Long Path to Recovery (Introduction to the Virginia Recovery Plan)"  This presentation will discuss the new Commonwealth of Virginia Recovery Plan that will be finalized in April 2018. The purpose of the presentation will be to familiarize stakeholders from across the Commonwealth with the plan and the process used to develop the plan. This will serve as a primer on the new plan before its release in May 2018. 

"Building Universally  Accessible Evacuation and Sheltering Programs"  Accessible emergency programs and services are a requirement for state and local emergency management agencies. But what does it mean to have an accessible emergency operations plan and how do you accomplish that? This session will focus on building sheltering and evacuation programs that are universally accessible: accessible to everyone, everywhere, every time. This session will identify the key principles of accessibility, provide practical examples of operationalizing ADA compliance, and will examine numerous areas of evacuation and shelter planning including radiological evacuation assistance centers and registry programs. 

"Richmond City Active Threat Response"  City of Richmond public safety teams of police, fire and EMS came together against the odds and collaborated about the best possible response for the agencies and community during an active threat event.  Collaboration efforts among the organizations addressed manmade threats and response before, during and after the incident.  The response has been tested and continues to be improved upon through the after action review process and additional education.

"Virtual EOC for Small Localities"  Pittsylvania County EM developed an in-house low cost virtual EOC System. Using Google forms, Google Docs, & web based applications. System is quick and easy to set up and can be used wherever internet is available.Web based and Mobile application friendly.

"Joint Response to Hazardous Devices"  In addition to simply  mitigating explosive  devices,  response  to CBRNE  emergencies require the expertise of both bomb technicians and professional  hazmat responders.   As a result of building relationships  across  disciplines,  this presentation will outline an example  of how EOD and Hazmat units can join together to handle these high-risk emergencies.  Discussion will include team integration and training,  as well as considerations for render-safe, decontamination,  medical,  and EOD rapid-intervention team operations.

"Local Pharmacies Assisting with Emergencies"  The Virginia Department of Health (VDH) is participating in a pilot with ASTHO and CDC whereby VDH is recruiting local pharmacies to assist in emergency medical countermeasure dispensing. This MOA provides for 4 different emergency response networks for medical counter measures (MCMs): Pandemic Influenza, Antiviral, Anthrax, and Natural Disaster.  The cafeteria style MOA allows pharmacies to choose which network to enroll in based on the networks’ fit into their current business model. Citizens would turn to their familiar, trusted pharmacist/pharmacy setting for medical countermeasures. The MOA has already been signed by 35 independents pharmacies and one local chain pharmacy, consisting of 16 retail grocery store pharmacies.  Efforts are continuing to get additional pharmacies on board.

"Federal and Commonwealth Collaboration to Secure Infrastructure Information"  Government access to information regarding critical infrastructure is vital to our Nation’s preparedness and security.  Since the overwhelming majority of our critical infrastructure is privately owned and operated, much of the needed information is proprietary and not readily available to the government.  The Department of Homeland Security thereby created the Protected Critical Infrastructure Information (PCII) Program, under the Critical Infrastructure Information (CII) Act of 2002; whose goal is to work with critical infrastructure owners and operators, along with Governmental partners; to integrate PCII protections into information-collection processes and protect such information from public disclosure.

"Helping Victims of Mass Violence & Terrorism: Planning, Response, Recovery and Resources"  Presenter will utilize the Helping Victims of Mass Violence and Terrorism: Planning, Response, Recovery, and Resources toolkit, created by the USDOJ-OVC to help communities prepare for and respond to victims of mass violence in the most timely, effective, and compassionate manner possible.Lessons learned from past incidents indicate that through advanced planning which includes the establishment of victim assistance protocols, and by developing and maintaining multidisciplinary partnerships, communities are better prepared to engage a holistic approach to victim assistance ensuring each victim’s needs are met. Presenter will also discuss federal funds available to localities affected by mass casualty criminal victimizations.                                        

Thursday, March 22

"HERricane Arlington: A Powerful Force for Change"  HERricane Arlington is a home-grown summer camp program offered to girls (ages 13-17) who are interested in emergency management and allied professions. This high-quality, affordable outreach event will energize your preparedness program and create enthusiasm within your community by promoting leadership, self-reliance, professionalism, and grit. We’ll also discuss our “Aftermath” program that offers continuing engagement, mentorship, and early career support to camp participants. You’ll be growing and supporting tomorrow’s public health nurses, meteorologists, and emergency managers so that the future has a team that can handle hurricanes, earthquakes, and outbreaks.

"Shooting in Alexandria (VA) It Did Happen Here"  This presentation will discuss the initial response phase to the congressional shooting and the transition from rescue to investigative. We will discuss lessons learned and ways to mitigate them.

"Virginia Department of Health(VDH) Town Hall/Overview "  

The Future of Healthcare Preparedness: Aligning Coalition Goals with Population Health Indicators and Healthcare Quality Measures" - No matter how many "Lessons Learned from _____" presentations a hospital CEO sits through, budgeting actual money for a potential event is difficult. What if we adapted our preparedness paradigm to match the projects that make budgetary sense for the healthcare industry? This presentation will examine the infrastructure that is shared between a healthcare coalition and a regional community paramedicine/mobile integrated healthcare model. We will discuss the integration of these two concepts in an effort to pair preparedness efforts with healthcare system quality and population health metrics that already represent solid investments for hospitals.

Connecting Healthcare with Emergency Management - This presentation will examine the connections between healthcare organizations and emergency management agencies in routine and disaster situations.  Particular attention will be given to the recently changed Centers for Medicare and Medicaid Services (CMS) regulations impacting healthcare preparedness.

"When Status Quo Becomes Obsolete: Understanding Societal Changes and How They Impact Emergency Management"  Since the turn of the 21st Century,  American society  has gone  through numerous -near revolutionary- changes that have altered how we receive information,  communicate emergencies, exchange goods and services, and collect and categorize sociological factors. Consequently, the emergency management community must understand these changes and create a paradigm shift that addresses the potential impact(s) proactively and purposefully rather than reactively. This presentation will look at new media, smart notifications, predictive information, and socioeconomic factors through the lens of traditional  emergency management standards and community considerations and present alternative approaches to better prepare in the future.

"Leadership Lessons from Gettysburg and Beyond"  This session will provide attendees with a historical look at leadership as viewed by actions (or inactions) taken by leaders involved in the Battle of Gettysburg. The speaker will provide historical reference details of the battle, contrast those command decisions with modern day leadership techniques, and interact with audience members to discuss how leadership styles from the Battle of Gettysburg can be applied to Emergency Managers today.

"EMS and Police Partnerships for Better Outcomes from Active Threat Incidents"  The manner in which public safety responds to active threat incidents has continued to evolve since the 1999 incident in Columbine. While law enforcement agencies have wisely replaced an ineffective “hold the perimeter and wait for SWAT” tactic with a “rapid deployment, neutralize the threat” mindset, a significant gap yet remains in rapidly caring for the injured. A November 2013 incident at LAX airport claimed the life of TSA Officer Gerardo I. Hernandez. It was initially reported that EMS providers had to wait more than 30 minutes for police to declare the building safe before they could enter to treat Officer Hernandez. This event and others beg the question: Can EMS and police integrate operations to rapidly gain access to and immediately care for the injured? The Chesapeake Police and Fire Departments in Southeastern, Virginia have created an Active Threat Coordination Working Group to answer this significant question. These medium-sized agencies, serving a population of 228,000 over 353 square miles, have partnered to create a Rescue Task Force strategy to protect citizens and responders and prevent a further loss of life.

"Helping Invisible Victims of Mass Tragedies—the Psychological After-Effects of Survivors"  Attendees will learn from a 2013 Boston Marathon bombing survivor about after-effects from mass violence and how some survivors may appear unharmed but actually experience very real mental health injuries. Topics include: the after-effects of traumatic events, including resiliency, dealing with PTS (post-traumatic stress) as a civilian and first responder. How first responders, 911, 311, fire, police, EMS, public safety, and others can communicate to the public about the emotional and psychological issues survivors may experience and what resources are important to recovery, including support groups, hot lines, mental health service, websites, radio/tv, etc. 

"Floors and Ceilings: Establishing Mass Notification Enrollment Targets for Your Jurisdiction"  What percent of your population should be registered for your alerts? Should we work harder to push that number higher? In emergency management, these questions drive our marketing, outreach, and operations and influence how we spend our time and budgets. Join us to discuss a statewide study of mass notification systems in Virginia to explore enrollment trends by population density, education level, income level, and beyond. What you learn here will help establish performance metrics for your system and for your organization, making it easier to chart a course for successful mass notification. 

"NC BEOC- Creating a More Disaster Resilient State"  The NCEOC has developed a private sector partnership program that allows for two way information sharing during disasters. Preregistered private sector partners are able to view certain information in the state's WebEOC such as road closures and power outages. This information often helps them make post-disaster business decisions. This presentation discusses the NC program and benefits to the state as well as localities.

"Moving VEMA Forward through Legislative Advocacy"  Update on legislative issues affecting emergency management in the Commonwealth and at the Federal level. Discussion of legislative priorities for VEMA and VDEM. Open discussion between members and the panel.

Friday, March 23

"Whose spill is it? Multi-Agency Coordination of Jet Fuel Spill in Virginia Beach"  On May 11, 2017 just under 100,000 gallons of JP5 (jet fuel) spilled out a fuel tank at NAS Oceana and into the City of Virginia Beach. For 3 weeks, the City of Virginia Beach, US Navy, US Coast Guard, Department of Environmental Quality, VDE, VDH and EPA worked to clean up the spill using a formal Unified Command. Lessons learned on multi-agency coordination, hazardous spills in waterways, residential properties affected, financial remifications and why an IMT works.

"Chesapeake Fire"  There was a four alarm fire at an assisted living facility in Chesapeake on July 15, 2017, in which several people were evacuated.  The Hampton Roads MMRS was activated to assist, and the Chesapeake EOC was activated to manage the sheltering and relocation of approximately 60 residents.  All were placed in hotel rooms or with family members as a result of the coordination that occurred.  The city opened up a Disaster Resource Center today to assist those who lost their belongings.  This is a rare opportunity to show emergency management’s role in a large fire incident.

"Charlottesville Civil Unrest"  (Description TBD)